5 Signs Your Business Needs an Intranet Solution

Posted by Netmatters

5 Signs Your Business Needs an Intranet Solution

Being able to communicate and collaborate effectively is essential to any organisation’s success in the modern world. However, with the continued growth of remote/hybrid working, it is harder than ever to manage internal communications within a business. 

This is where an intranet solution works its magic – a private network that is accessible only to authorised users within an organisation, in this article we will showcase five key signs that your business needs an intranet solution, and how it can further benefit your business.

Number 1 – You Are Suffering from Communication Breakdowns

In today’s fast-paced business world, it is very easy for teams to get their wires crossed. The dissemination of important business information and company news without a centralised source can lead to conflicting information and a lack of clarity, leading to sub-par outcomes or even missed deadlines. An intranet can provide a centralised hub for communication, providing all team members with access to the latest information and updates, ensuring everyone is singing from the same hymn sheet. 

This also applies when managing new staff, as a lack of good and consistent communication/training during the onboarding process could leave them without the proper foundation needed for their role, resulting in significant time costs for other staff to support them. Intranets can play a vital role during the onboarding process by giving new starters a defined place to look up company information, find important documents, interact and ask questions. You could even adopt a video integration tool such as Stream to create a visual training series for new starters!

Number 2 – Issues Managing Your Data

Effective data management is essential for any organisation, but without a centralised system, you can be left in spreadsheet hell, where finding any piece of information involves asking four different staff members or time spent searching through copious Excel documents. 

With an intranet solution, you can store, manage, and share data in one centralised location, providing a streamlined process for accessing key information. An intranet can even offer secure access for sensitive information such as HR records, client data, and financial reports, reducing the risk of data breaches.

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Number 3 – Your Workforce is Increasingly Remote

The workplace is becoming increasingly dispersed, with hybrid or remote working a key part of many employees’ expectations. However, this can lead to a number of inefficiencies when trying to collaborate, such as unnecessary phone calls and emails to clarify information and request updates on tasks. An intranet’s centralised system allows for multiple users to remotely access shared work and projects, so everyone can stay up to date without the need for regular check-ins.

5 Signs Your Business Needs an Intranet Solution

Number 4 – Document Management

As with data, having numerous paper-based administrative processes creates a significant amount of documentation that is time-consuming to manage. Booking holidays, logging sickness and claiming expenses all require managing from an internal team. An intranet solution can provide basic automation options such as Microsoft forms which negates the need for complicated 3rd party apps and paper-based processes.

Number 5 – Workflow Optimisation

By streamlining processes and automating tasks, an intranet solution can truly benefit your business’ workflow. Through implementing an intranet, you can create custom workflows that automate normal routine tasks, such as approvals and notifications, which reduces the risk of errors and delays. It can also provide real-time visibility into the status of a project, enabling team members to make more informed decisions. An example of this is Microsoft Power Automate, a service that allows your company to track any employee sickness and allocate different tasks to various members of the team with automated ease.

How Can We Help?

An intranet solution can benefit any business by providing a centralised hub for communication, collaboration, and data management. If your company is experiencing a breakdown in communications, data management issues, or needs to optimise workflows, it may be time to consider implementing an intranet solution.  

Want to find out more? Contact our specialist team here at Netmatters who can showcase a demo Intranet site and discuss your requirements further. With offices in Cambridge, Norwich, or Great Yarmouth, call us on 01603 704020, or fill out the contact form below to book a free consultation.

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